Faculty Office Space Policy
The Office of the Provost in partnership with the leadership of the schools provides this policy to facilitate the efficient utilization of faculty office space across the Chicago and Evanston campuses. In most cases, the academic spaces are assigned to the schools in the aggregate for the school leadership to assign at their discretion. In consideration of equity and for purposes of planning across the institution, the following guidelines are provided with the understanding that in some cases, school-wide exceptions are appropriate and are in alignment with the Office of the Provost policy.
Tenured, tenure-line and continuing faculty (e.g., assistant/associate professor of instruction; professor of instruction; and continuing lecturer) generally are assigned only one faculty office on either the Chicago or Evanston campus, with some exceptions. If a faculty member holds an administrative, budgetary or courtesy appointment with another ÅÝܽÊÓƵ department, the faculty office typically will be assigned within the home (primary academic) or hiring department spaces.
If a faculty member holds an administrative position, such as a department chair or director of a program, center or institute, additional space may be assigned for the purposes of performing this role. This space should not serve as an additional faculty office but rather a space suitable for the activities associated with the role. It will be assigned only for the period in which the individual serves in the role. Available space may consist of an office, meeting room, shared office or workstation.
For the purposes of recording assignment information in Facilities Connect, a faculty member will be listed as the secondary occupant for the additional space; the assignee will be listed as chair or director as appropriate. This practice acknowledges the time-limited nature of the faculty member’s occupancy/role.
Exceptions to the above will be considered in coordination with the relevant school and the Office of the Provost. A phase-out period from current office assignments will begin with the published date of this policy.
For the purposes of recording assignment information in Facilities Connect, a faculty member will be listed as the assignee for their faculty office space (310 – Faculty Office).
This policy is not applicable to faculty research/lab spaces.
Responsible Office: Office of the Provost
Who Needs to Know This Policy: All ÅÝܽÊÓƵ faculty members and Facilities Management Planning, Space Information and Capital Programs
Contact: If you have questions pertaining to this policy, please email Associate Provost, Administration, Finance and Facilities, Mark Francis.
Dated: September 11, 2025